February 3, 2021

HOW TO HOST A VIRTUAL CHRISTMAS PARTY

By HampersWithBite

Virtual Christmas Party

Can you run your End of year Christmas Party online? The answer is yes you can. At Hampers With Bite we know how to celebrate, and below are some tips and tricks on running a successful Virtual Christmas Party. 

WHAT IS A VIRTUAL EVENT?

A Virtual Event, also known as an online event that is an interactive gathering of people over the internet usually with video. The great thing about Virtual Events is the event is restricted to a geographical location, which means people in other countries or cities can attend. 

WHAT ARE THE POSITIVES OF HAVING A VIRTUAL CHRISTMAS PARTY

Virtual Christmas Parties save a lot of costs for companies as they no longer have to spend their budget on hiring venues, equipment and decorations to fill a space. Budgets can be put towards better quality wines and selection of food for guests to enjoy in their own home. Many online meeting apps allow you to record the event quite easily, which can be used across future marketing collateral.

Utilise the breakout room function on your meeting platform to break off into smaller group if necessary. This allows people to mingle with other guests. 

WHAT PLATFORM SHOULD I USE FOR MY VIRTUAL CHRISTMAS PARTY

Zoom is great for large groups as it allows up to 100 guests, the only downside is that with the free account you can only run meetings for up to 40 minutes before everyone gets kicked off.  

Google Hangouts is great for large groups as the app is free with your Google account, which also means you can use your existing account. 

House Party – House party allows guests to participate in games like Pictionary, although they only allow a max of 8 people per room.  

HOW TO SEND OUT INVITATIONS FOR YOU VIRTUAL EVENT

A tip on sending an invitation for an online event is to provide instructions in advance. We are all quickly getting used to video chats and online meetings, although there are so many different programs that people use it is best to ensure you make the process as seamless as possible. Along with your instructions, send a little cheat sheet on all the features and how they work e.g. mute button, gallery view vs speaker view and the chat function.

If you are using Google Hangouts or Zoom we recommend sending a company-wide email to invite staff, that way you can keep staff updated on any comms via the same email thread and send the meeting link before the event itself.

If your Christmas Party is a non-corporate event and with friends, we recommend utilising Facebook events, as this allows you to create private events, manage RSVPs and post updated details. 

HOW TO ENSURE YOUR CHRISTMAS PARTY IS FESTIVE

A great way to ensure you Virtual Christmas Party has a festive is to supply food and drink to guests like you would any party. This is where Event Hampers come in. Event Hampers include all the items for a great party from the comfort of your own home. Check out our range of Event Hampers which can be customised with your company’s logo or other forms of corporate branding.

Our Christmas Hampers have a great selection of festive foods and treat that will fit in with the festive theme. We suggest including a selection of alcohol so there is something for everyone. Snacks are great to include, for people to nibble on throughout the event.

Another great way to ensure your Virtual Event feels festive is to ask guests to dress up in festive clothing, this is a bit of a laugh for everyone and starts the event off in a lighter mood. 

ENSURE YOU HAVE A HOST FOR YOUR VIRTUAL CHRISTMAS PARTY

A host is extremely important for virtual events to ensure that all participants are involved and enjoying themselves. Interactions via video chat are a lot more awkward than at a face-to-face event, the host must be ready to spark conversation and make it a little fun. We recommend a couple of ice breakers to start the Christmas Party and get the ball rolling a fun afternoon or evening. 

Work Christmas Parties may be done a little differently this year, although with a lot of forward planning you can ensure the same amount of fun is had this year as well. Remember if you choose to scale down your event this year you can always send a festive Corporate Christmas Hamper to show your appreciation to your employees and clients after the year it has been. 

Want to get in touch or see more…

Website – https://www.hamperswithbite.com.au/

Email – info@hamperswithbite.com.au

Phone – 1300 795 802

Instagram – https://www.instagram.com/hamperswithbite/

Facebook – https://www.facebook.com/hamperswithbite

LinkedIn – https://www.linkedin.com/company/hampers-with-bite/

YouTube – https://www.youtube.com/channel/UCYoJRazq1646KS7cELnKZzw

Read More:

What to Gift your Strict Boss this Christmas

The Do’s and Don’ts for Corporate Gifting

5 Ways to Host the Ideal Christmas Party

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